2nd Announcement: GREAT-ESF Workshop 'Gaia and Exoplanets'



Dear all,

In attachment, the second announcement for the GREAT-ESF Workshop 'Gaia
and Exoplanets: GREAT Synergies on the Horizon', which will take place in
Torino, Italy, 5 - 7 November 2012.

Best,
Alessandro Sozzetti (on behalf of the SOC)
SECOND ANNOUNCEMENT (8 September 2012)
								
GREAT-ESF Workshop - Gaia and Exoplanets: GREAT Synergies on the Horizon

Torino - Italy, 5-7 November 2012


SOC: 

S. Desidera,            INAF ? Osservatorio Astronomico di Padova, Italy 
K. Gozdziewski,         Torun Centre for Astronomy, Poland 
D. Latham,              Harvard-Smithsonian Center for Astrophysics, USA 
M.G. Lattanzi,          INAF ? Osservatorio Astrofisico di Torino, Italy 
T. Mazeh,               Tel Aviv University, Israel 
C. Mordasini,           Max Planck Institute for Astronomy Heidelberg, Germany 
D. Queloz,              Geneva Observatory, Switzerland 
A. Quirrenbach,         Heidelberg University, Germany 
N. Santos,              Centro de Astrofisica de Universidade do Porto, Portugal 
A. Sozzetti (Chairman), INAF ? Osservatorio Astrofisico di Torino, Italy 
G. Tinetti,             University College London, UK 

LOC: 

U. Abbas, R. Morbidelli, M. Sarasso, R. Smart, A. Sozzetti


PURPOSE and SCOPE

The era of high-precision astrometry is also approaching. With a launch date now set for September 2013, ESA?s 
global astrometry mission Gaia is due for its first major intermediate catalogue release in four years? time. 
The Gaia astrometric measurements and data products hold great promise for a wide range of contributions to the 
field of extrasolar planets astrophysics. The statistical value of a sample of hundreds of thousands of F-G-K-type 
stars of all ages and metallicities within 200 pc from the Sun screened astrometrically for giant planets is still 
very high, even in this fast-developing field. The importance of the delivery of direct distance estimates for 
planet-hosting stars with <1% precision cannot be underestimated. However, while the impact of Gaia data alone 
in the exoplanet arena will undoubtedly be significant, the farthest-reaching implications of their use and the 
full exploitation of their scientific potential will only be achieved when combined with data from other ground- 
and space-based observatories for exoplanets detection and characterization. 

The Workshop will bring together scientists involved in the field of extrasolar planets, with a three-fold goal: 

a) to review the Gaia multi-faceted contribution to the field, within 1 year from launch;

b) to discuss the synergy potential between Gaia and other ongoing and planned, space-borne and ground-based programs 
for planet detection and characterization;

c) to provide the seeds for the realization of across-techniques, legacy programs which will fully exploit the 
scientific impact of Gaia data in exoplanets astrophysics.

The Workshop is co-sponsored by the European Science Foundation (ESF) through the Gaia REsearch in Astronomy Training 
(GREAT) Research Networking Programme.  

MEETING FORMAT

The Workshop will be organized in three main Sessions, each running for one of three days:

1) SETTING THE GAIA STAGE:

Reviews on the status of exoplanets science (statistics, modelling, theory); presentation of the
Gaia mission; the processing of non-single stars and exoplanets within the pipeline of Gaia DPAC;
the Torino Data Processing Center; summary of Gaia capabilities in the exoplanets arena; the
challenges inherent to the modelling of the astrometric orbits of planetary systems.

2) WHERE ARE THE OTHERS HEADED TO:

Relevant results on exoplanet science as applications of specific detection and characterization
techniques (photometry, spectroscopy, astrometry), both from the ground (e.g., HARPS, HARPS-N,
MEarth) and in space (e.g., Kepler, CoRoT), over a broad range of wavelengths, and in different
environments (e.g., binary systems). Expected results from upcoming and planned ground-based
(e.g., SPHERE, ESPRESSO at VLT) and space-borne (e.g., TESS, EChO, PLATO, JWST) observatories.

3) ESTABLISHING THE SYNERGIES:

Using Gaia data in combination with other datasets to fully exploit its scientific potential; Gaia data
products as complementary tools for improved characterization of planetary systems (the planets 
themselves, but also the host stars); Gaia and the need for extensive follow-up programs. A roundtable
discussion on e.g. follow-up strategies


WEBSITE

The official website of the GREAT-ESF Workshop is: 
http://www.oato.inaf.it/astrometry/Gaia_Italia/Partecipazione_Italiana/Convegni/Futuri/GREATWorkshop2012/index.html


CONFIRMED SPEAKERS / SCIENTIFIC PROGRAM

The list of confirmed speakers includes: G. Chauvin, A. Collier Cameron, A. Correia, J. Laskar, F. Marzari, 
M. Mayor, R. Messineo, C. Mordasini, C. Moutou, D. Pourbaix, T. Prusti, F. Pepe, S. Zucker. 

The complete list of  participants will soon be published at: 
http://www.oato.inaf.it/astrometry/Gaia_Italia/Partecipazione_Italiana/Convegni/Futuri/GREATWorkshop2012/participants.html

The finalized scientific program will appear online within a month from the Workshop start date, before October 15th, 2012. 


VENUE

The Workshop will be held in the Conference Room (maximum capacity 99 seats) of the 
Archivio di Stato di Torino (Turin National Archives), Piazza Castello, 209, in the very center of Torino. 
The venue is just a few steps away from the Porta Nuova and Porta Susa railway stations 
and easily connected to the Caselle air terminal. It is surrounded by public parking lots, 
including the adjacent Roma - San Carlo - Castello, with 800 car parking spaces.


REGISTRATION

Registration is open. There is no registration fee for participants. The registration form can be accessed from: 
http://www.oato.inaf.it/astrometry/Gaia_Italia/Partecipazione_Italiana/Convegni/Futuri/GREATWorkshop2012/Registration/index.html


ABSTRACT SUBMISSION

Abstracts for oral or poster presentations are accepted. 
Abstract submissions for oral and poster presentations will be accepted until registration closing date (see below).

Abstracts can be submitted as part of the main registration process, from: 
http://www.oato.inaf.it/astrometry/Gaia_Italia/Partecipazione_Italiana/Convegni/Futuri/GREATWorkshop2012/Registration/index.html


ESF TRAVEL GRANTS

Limited ESF funding for selected participants with accepted oral contributions will be available. PhD students and young postdocs 
are invited to send funding requests upon registration/abstract submission to GaiaPlanets2012 at oato.inaf.it.


ACCOMMODATION, TRANSPORTATION, DINING, THINGS TO SEE AND DO

Details can be found at: 
http://www.oato.inaf.it/astrometry/Gaia_Italia/Partecipazione_Italiana/Convegni/Futuri/GREATWorkshop2012/Logistics/logistics.html 


WORKSHOP SOCIAL EVENTS

A welcome cocktail (apericena) will be provided on Monday, November 5 2012. The exact time and location will be communicated with the final announcement. 

The Workshop social dinner will be held on Tuesday, November 6 2012. The exact location, time, and associated costs will be 
communicated with the final announcement. 


IMPORTANT UPCOMING DEADLINES

October 1st:   Final Announcement 
October 5th:   Registration and Abstract submission closed  
October 15th:  Scientific Program online
November 5:    Workshop start


CONTACTS: 

- For further information regarding the format and scientific objectives of the meeting, contact 
  the SOC Chair: sozzetti at oato.inaf.it

- For further information regarding the Workshop logistics, announcements, and accommodations, contact
  the LOC: GaiaPlanets2012 at oato.inaf.it
  
- For further information regarding abstract submission and registration, contact: sarasso at oato.inaf.it


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